style="font-size: 11pt;">OVERVIEW OF ROLE
data-end="1074">
style="font-size: 11pt;">The Purchasing Executive is responsible for supporting
the hotel's procurement operations by ensuring the timely and accurate sourcing,
ordering and delivery of goods and services required for daily operations.
This role assists in maintaining purchasing records, coordinating with suppliers
and internal departments, and ensuring procurement activities are carried out
efficiently, ethically and in accordance with company
policies.
style="font-family: "Sabon Next LT";">Working closely with the Purchasing Manager and operational departments,
the Purchasing Executive plays a key role in supporting inventory control,
vendor management and purchasing administration while contributing to the smooth
operation of the hotel.
QUALIFICATIONS
data-end="5595">
style="font-size: 11pt;">• Diploma or Degree in Supply Chain Management,
Procurement, Business Administration, Hospitality Management or a related field
preferred.
style="font-family: "Sabon Next LT";">•
Minimum 1–3 years of purchasing, procurement or supply chain experience,
preferably within the hospitality industry.
data-start="5717" data-end="5807">
• Knowledge of purchasing procedures,
inventory management and procurement best practices.
data-start="5809" data-end="5876">
• Proficiency in Microsoft Office
applications, particularly Excel.
data-end="5950">
style="font-size: 11pt;">• Experience using purchasing, inventory or ERP systems
is advantageous.
style="font-family: "Sabon Next LT";">•
Strong organisational, administrative and analytical skills.
data-start="6016" data-end="6122">
• Good communication and interpersonal
skills with the ability to work collaboratively across
departments.
style="font-family: "Sabon Next LT";">•
Ability to prioritise tasks and meet deadlines in a fast-paced
environment.
style="font-family: "Sabon Next LT";">•
Previous experience in a luxury hotel or pre-opening environment is
an advantage.
QUALIFICATIONS
data-start="5457" data-end="5595">
• Diploma or Degree in Supply Chain
Management, Procurement, Business Administration, Hospitality Management or
a related field preferred.
data-end="5715">
style="font-size: 11pt;">• Minimum 1–3 years of purchasing, procurement
or supply chain experience, preferably within the hospitality
industry.
style="font-family: "Sabon Next LT";">•
Knowledge of purchasing procedures, inventory management and procurement best
practices.
style="font-family: "Sabon Next LT";">•
Proficiency in Microsoft Office applications, particularly
Excel.
style="font-family: "Sabon Next LT";">•
Experience using purchasing, inventory or ERP systems
is advantageous.
style="font-family: "Sabon Next LT";">•
Strong organisational, administrative and analytical skills.
data-start="6016" data-end="6122">
• Good communication and interpersonal
skills with the ability to work collaboratively across
departments.
style="font-family: "Sabon Next LT";">•
Ability to prioritise tasks and meet deadlines in a fast-paced
environment.
style="font-family: "Sabon Next LT";">•
Previous experience in a luxury hotel or pre-opening environment is
an advantage.
QUALIFICATIONS
data-start="5457" data-end="5595">
• Diploma or Degree in Supply Chain
Management, Procurement, Business Administration, Hospitality Management or
a related field preferred.
data-end="5715">
style="font-size: 11pt;">• Minimum 1–3 years of purchasing, procurement
or supply chain experience, preferably within the hospitality
industry.
style="font-family: "Sabon Next LT";">•
Knowledge of purchasing procedures, inventory management and procurement best
practices.
style="font-family: "Sabon Next LT";">•
Proficiency in Microsoft Office applications, particularly
Excel.
style="font-family: "Sabon Next LT";">•
Experience using purchasing, inventory or ERP systems
is advantageous.
style="font-family: "Sabon Next LT";">•
Strong organisational, administrative and analytical skills.
data-start="6016" data-end="6122">
• Good communication and interpersonal
skills with the ability to work collaboratively across
departments.
style="font-family: "Sabon Next LT";">•
Ability to prioritise tasks and meet deadlines in a fast-paced
environment.
style="font-family: "Sabon Next LT";">•
Previous experience in a luxury hotel or pre-opening environment is
an advantage.
MAIN DUTIES &
RESPONSIBILITIES
style="font-family: "Sabon Next LT";">The main responsibilities of the Purchasing Executive are summarised
below; however, the list is not exhaustive.
data-section-id="49b5md" data-start="1478" data-end="1516">
style="font-family: "Sabon Next LT";">
PROCUREMENT & PURCHASING OPERATIONS
data-start="1518" data-end="1628">
• Process purchase requisitions
and prepare purchase orders in accordance with approved purchasing
procedures.
style="font-family: "Sabon Next LT";">•
Source quotations from approved suppliers and assist in obtaining competitive
pricing while maintaining quality standards.
data-start="1756" data-end="1835">
• Follow up on purchase orders
to ensure timely delivery of goods and services.
data-start="1837" data-end="1913">
• Verify purchase documentation
for accuracy before submission for approval.
data-start="1915" data-end="2014">
• Coordinate with requesting
departments to ensure procurement requirements are fulfilled
promptly.
style="font-family: "Sabon Next LT";">•
Assist in sourcing new suppliers and products as directed by the Purchasing
Manager.
style="font-family: "Sabon Next LT";">•
Monitor outstanding purchase orders and resolve delivery discrepancies
with suppliers.
style="font-family: "Sabon Next LT";">•
Support day-to-day purchasing activities to ensure uninterrupted hotel
operations.
data-end="2300">
style="font-size: 11pt;">VENDOR MANAGEMENT
data-start="2302" data-end="2390">
• Maintain positive working
relationships with approved suppliers and service providers.
data-start="2392" data-end="2480">
• Assist in maintaining supplier
records, contracts, quotations and pricing information.
data-start="2482" data-end="2590">
• Coordinate supplier communications
regarding orders, deliveries, product availability and pricing
updates.
style="font-family: "Sabon Next LT";">•
Monitor supplier performance and escalate service or quality concerns to
the Purchasing Manager.
data-end="2756">
style="font-size: 11pt;">• Support supplier evaluations and market surveys when
required.
data-end="2785">
style="font-size: 11pt;">INVENTORY & COST CONTROL
data-start="2787" data-end="2897">
• Assist in monitoring inventory
levels and coordinating purchases to maintain appropriate stock
availability.
style="font-family: "Sabon Next LT";">•
Support regular market price comparisons to identify cost-saving
opportunities.
style="font-family: "Sabon Next LT";">•
Work closely with the Cost Controller and operational departments to ensure
efficient product utilisation.
data-end="3170">
style="font-size: 11pt;">• Help minimise purchasing costs while maintaining
required quality standards.
data-end="3237">
style="font-size: 11pt;">• Assist during stock takes and inventory verification
exercises.
data-end="3268">
style="font-size: 11pt;">ADMINISTRATION & REPORTING
data-start="3270" data-end="3384">
• Maintain accurate purchasing
records, supplier files, purchase orders, quotations and procurement
documentation.
style="font-family: "Sabon Next LT";">•
Ensure all purchasing documents are properly filed and readily available
for audit purposes.
style="font-family: "Sabon Next LT";">•
Prepare reports on outstanding purchase orders, supplier performance
and purchasing activities as required.
data-end="3691">
style="font-size: 11pt;">• Submit purchase orders, delivery notes and invoices
promptly to Accounts Payable for processing.
data-start="3693" data-end="3782">
• Maintain accurate purchasing data
within the hotel's procurement and inventory systems.
data-section-id="1ohylik" data-start="3784" data-end="3816">
style="font-family: "Sabon Next LT";">
COLLABORATION & COMMUNICATION
data-end="3927">
style="font-size: 11pt;">• Build positive working relationships with all hotel
departments to understand operational purchasing needs.
data-start="3929" data-end="4013">
• Liaise with suppliers regarding
deliveries, product availability and order status.
data-start="4015" data-end="4123">
• Support departmental projects,
promotions and operational requirements by coordinating timely
procurement.
style="font-family: "Sabon Next LT";">•
Communicate effectively with Finance, Culinary, Housekeeping, Engineering
and Food & Beverage teams.
data-end="4321">
style="font-size: 11pt;">• Escalate purchasing issues or supply chain
disruptions to the Purchasing Manager promptly.
data-section-id="1jteahu" data-start="4323" data-end="4345">
style="font-family: "Sabon Next LT";">
COMPLIANCE & SAFETY
data-end="4446">
style="font-size: 11pt;">• Ensure all purchasing activities comply with company
procurement policies and approval processes.
data-start="4448" data-end="4546">
• Maintain confidentiality of supplier
pricing, commercial agreements and procurement information.
data-start="4548" data-end="4615">
• Support compliance with audit
requirements and internal controls.
data-end="4698">
style="font-size: 11pt;">• Ensure proper documentation and record retention
for all purchasing activities.
data-end="4781">
style="font-size: 11pt;">• Follow workplace health, safety and ethical
procurement practices at all times.
data-section-id="1it92gn" data-start="4783" data-end="4797">
style="font-family: "Sabon Next LT";">
EXPECTATIONS
style="font-family: "Sabon Next LT";">The Purchasing Executive is expected to:
data-start="4841" data-end="4935">
• Demonstrate professionalism,
integrity and attention to detail in all purchasing
activities.
style="font-family: "Sabon Next LT";">•
Deliver timely and accurate procurement support to operational
departments.
style="font-family: "Sabon Next LT";">•
Build positive working relationships with suppliers and internal
stakeholders.
style="font-family: "Sabon Next LT";">•
Maintain excellent organisational and administrative skills.
data-start="5162" data-end="5247">
• Demonstrate initiative,
accountability and a proactive approach to problem-solving.
data-start="5249" data-end="5343">
• Work effectively in a fast-paced
hospitality environment while managing multiple priorities.
data-start="5345" data-end="5437">
• Uphold NoMad Singapore's values,
brand standards and commitment to operational excellence.
