【Hilton Odawara Resort & Spa】Assistant Front Office Manager

Negotiable
Experience
Unlimited
Job Type
Full Time
Location
Japan, Kanagawa
Job Description
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    Assist the Front Office
    Manager to oversee the entire Front Office operation to maintain high
    standards

  • Assist the Front Office Manager to evaluate levels of Guest satisfaction
    and monitor trends, with a focus on continuous improvement

  • style="line-height: 1.25;">

    Ensure regular and VIP
    Guests are recognised and that the Front Office department operates with a sales
    attitude and promotes the hotel brand's loyalty scheme

    style="line-height: 1.25;">

    Maximise room occupancy
    at best rates and use up-selling techniques to promote hotel services
    and facilities

  • Assist the Front Office Manager with setting departmental objectives, work
    schedules, budgets, policies, and procedures

  • Monitor the appearance, standards,
    and performance of the Front Office Team Members with an emphasis on training
    and teamwork

  • Ensure Team Members have current knowledge of hotel products, services,
    pricing and policies, as well as knowledge of the local area, and
    are continuously trained to learn and understand policies
    and practices

  • Maintain good communication and working relationships with all hotel
    departments

  • Monitor staffing levels to meet cover business demands

  • style="line-height: 1.25;">

    Conduct monthly
    communication meetings, in the absence of the Front Office Manager, and produce
    minutes

  • Assist the Front Office Manager with staff performance issues
    in compliance with company policies and procedures

  • style="line-height: 1.25;">

    Assist the Front Office
    Manager with recruiting, managing, training and developing the Front Office
    team

  • Act
    in accordance with policies and procedures when working with front of house
    equipment and property management systems

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At Hilton, our core values define
what it takes to succeed here and guide the qualities we look for in every team
member:

A passion for spreading the light and warmth
of Hospitality. Acting with Integrity
and always doing the right thing. Inspiring others through
Leadership. A belief that Teamwork drives
the best outcomes. A sense of Ownership and accountability.

And a focus on the Now, bringing urgency and discipline
to every moment, knowing it can make a lasting impact.

In addition,
this role requires the following minimum qualifications:

  • Experience
    in hotel operations or guest services, ideally in a supervisory
    role.
  • Strong leadership and team management skills.
  • Excellent
    communication with a guest-focused approach.
  • Calm under pressure
    with practical problem-solving abilities.
  • Proficient in hotel systems
    (PMS) and operational procedures.
  • Able to work a flexible schedule,
    including nights, weekends, and holidays.
  • Multi-linguistic skill is
    a plus.
  • Business Level English and Native Level Japanese

At
Hilton, our core values define what it takes to succeed here and guide
the qualities we look for in every team member:

A passion for spreading
the light and warmth of Hospitality. Acting
with Integrity and always doing the right thing. Inspiring
others through Leadership. A belief
that Teamwork drives the best outcomes. A sense
of Ownership and accountability.

And a focus on the Now, bringing urgency and discipline
to every moment, knowing it can make a lasting impact.

In addition,
this role requires the following minimum qualifications:

  • Experience
    in hotel operations or guest services, ideally in a supervisory
    role.
  • Strong leadership and team management skills.
  • Excellent
    communication with a guest-focused approach.
  • Calm under pressure
    with practical problem-solving abilities.
  • Proficient in hotel systems
    (PMS) and operational procedures.
  • Able to work a flexible schedule,
    including nights, weekends, and holidays.
  • Multi-linguistic skill is
    a plus.
  • Business Level English and Native Level Japanese

At
Hilton, our core values define what it takes to succeed here and guide
the qualities we look for in every team member:

A passion for spreading
the light and warmth of Hospitality. Acting
with Integrity and always doing the right thing. Inspiring
others through Leadership. A belief
that Teamwork drives the best outcomes. A sense
of Ownership and accountability.

And a focus on the Now, bringing urgency and discipline
to every moment, knowing it can make a lasting impact.

In addition,
this role requires the following minimum qualifications:

  • Experience
    in hotel operations or guest services, ideally in a supervisory
    role.
  • Strong leadership and team management skills.
  • Excellent
    communication with a guest-focused approach.
  • Calm under pressure
    with practical problem-solving abilities.
  • Proficient in hotel systems
    (PMS) and operational procedures.
  • Able to work a flexible schedule,
    including nights, weekends, and holidays.
  • Multi-linguistic skill is
    a plus.
  • Business Level English and Native Level
    Japanese

Here’s what you’ll do during a typical day:


  • Deliver Guest Excellence:  Respond promptly to guest
    inquiries, complaints, and special requests, ensuring a seamless and satisfying
    experience.
  • Support Daily Operations:  Oversee front office,
    housekeeping, and F&B functions to maintain smooth, high-standard hotel
    operations.
  • Coordinate Across Teams:  Facilitate clear
    communication between departments to align on guest needs and operational
    priorities.
  • Resolve Issues Proactively:  Handle escalated
    guest concerns and operational challenges with professionalism
    and efficiency.
  • Manage Emergencies:  Assist in crisis
    situations, ensuring guest safety and adherence to hotel
    protocols.
  • Report & Improve:  Prepare daily reports, track
    service trends, and support staff development to enhance performance and guest
    satisfaction.
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