OVERVIEW OF ROLE
The
Paymaster & General Cashier is responsible for the accurate
and timely administration of payroll while maintaining effective control over
the hotel’s cash management functions. This role ensures payroll is processed
in compliance with statutory requirements and company policies, while
safeguarding the hotel’s cash assets through proper handling, reconciliation
and banking procedures.
style="font-family: "Sabon Next LT";">Working closely with the Finance
and People & Culture teams, the Paymaster & General Cashier supports
operational excellence by maintaining strong internal controls, ensuring
compliance with financial procedures and delivering exceptional internal service
to team members and departments.
style="font-family: "Sabon Next
LT";">QUALIFICATIONS
- Diploma or Degree in Accounting, Finance, Business or a related
discipline preferred. -
style="font-family: "Sabon Next LT";">Minimum 3 years of relevant
experience in payroll, finance or general cashier functions, preferably within
the hospitality industry. -
style="font-family: "Sabon Next LT";">Strong knowledge of payroll
administration, statutory contributions and cash handling
procedures. -
style="font-family: "Sabon Next LT";">Experience processing payroll
in a high-volume environment with strict deadlines.
style="line-height: normal;">Excellent numerical, analytical and reconciliation skills with strong
attention to detail.-
style="font-family: "Sabon Next LT";">Proficiency in Microsoft Office
applications, particularly Excel. - Experience
with payroll systems, accounting software, online banking platforms
and government portals is advantageous. - Strong
organisational, interpersonal and communication skills.
style="line-height: normal;">Ability to maintain confidentiality and work independently while
contributing effectively as part of a team.
style="line-height: normal;">
QUALIFICATIONS- Diploma or Degree in Accounting, Finance, Business or a related
discipline preferred. -
style="font-family: "Sabon Next LT";">Minimum 3 years of relevant
experience in payroll, finance or general cashier functions, preferably within
the hospitality industry. -
style="font-family: "Sabon Next LT";">Strong knowledge of payroll
administration, statutory contributions and cash handling
procedures. -
style="font-family: "Sabon Next LT";">Experience processing payroll
in a high-volume environment with strict deadlines.
style="line-height: normal;">Excellent numerical, analytical and reconciliation skills with strong
attention to detail.-
style="font-family: "Sabon Next LT";">Proficiency in Microsoft Office
applications, particularly Excel. - Experience
with payroll systems, accounting software, online banking platforms
and government portals is advantageous. - Strong
organisational, interpersonal and communication skills.
style="line-height: normal;">Ability to maintain confidentiality and work independently while
contributing effectively as part of a team.
style="line-height: normal;">
QUALIFICATIONS- Diploma or Degree in Accounting, Finance, Business or a related
discipline preferred. -
style="font-family: "Sabon Next LT";">Minimum 3 years of relevant
experience in payroll, finance or general cashier functions, preferably within
the hospitality industry. -
style="font-family: "Sabon Next LT";">Strong knowledge of payroll
administration, statutory contributions and cash handling
procedures. -
style="font-family: "Sabon Next LT";">Experience processing payroll
in a high-volume environment with strict deadlines.
style="line-height: normal;">Excellent numerical, analytical and reconciliation skills with strong
attention to detail.-
style="font-family: "Sabon Next LT";">Proficiency in Microsoft Office
applications, particularly Excel. - Experience
with payroll systems, accounting software, online banking platforms
and government portals is advantageous. - Strong
organisational, interpersonal and communication skills.
style="line-height: normal;">Ability to maintain confidentiality and work independently while
contributing effectively as part of a team.
style="line-height: normal;">
MAIN DUTIES & RESPONSIBILITIES
style="line-height: normal;">
The main responsibilities of the Paymaster & General Cashier
are summarised below; however, the list is not exhaustive.
style="line-height: normal;">
PAYROLL ADMINISTRATION
style="list-style-type: disc;">
style="font-family: "Sabon Next LT";">Process monthly payroll
accurately and within established timelines.Process overtime
payments, allowances, statutory deductions and other payroll adjustments
in accordance with company policies and applicable legislation.
style="line-height: normal;">
Verify payroll data received from the People & Culture department
for completeness and accuracy prior to processing.
style="line-height: normal;">
Process payroll-related deductions and reimbursements based
on approved documentation.
style="font-family: "Sabon Next LT";">Prepare payroll journals
and payroll accrual entries for month-end reporting.
style="line-height: normal;">
Prepare and submit statutory payroll contributions and filings,
including CPF, tax reporting and other government submissions where
applicable.
style="font-family: "Sabon Next LT";">Maintain payroll records
and supporting documentation in a confidential and organised
manner.Respond promptly and professionally
to payroll-related enquiries from team members.
style="line-height: normal;">
Ensure payroll activities comply with company policies, internal
controls and statutory requirements.
GENERAL
CASHIER RESPONSIBILITIES
- Maintain custody and accountability of the hotel's cash funds,
floats and petty cash. -
style="font-family: "Sabon Next LT";">Prepare and verify daily cash
collections received from operational departments.
style="line-height: normal;">Count, reconcile and balance cash receipts against supporting
documentation and system reports.- Prepare daily
bank deposits and ensure timely banking of hotel funds.
style="line-height: normal;">Maintain accurate records of all cash movements and banking
transactions.-
style="font-family: "Sabon Next LT";">Reconcile cash shortages
or overages and investigate discrepancies promptly.
style="line-height: normal;">Issue and replenish cashier floats in accordance with approved
procedures.-
style="font-family: "Sabon Next LT";">Conduct periodic verification
of cashier floats and petty cash balances. - Ensure all cash
handling procedures comply with company policies and internal control
requirements. -
style="font-family: "Sabon Next LT";">Safeguard cash, negotiable
instruments and related financial assets through secure handling and storage
practices.
style="font-family: "Sabon Next LT";">FINANCIAL CONTROLS &
COMPLIANCE
style="line-height: normal;">Maintain strong internal controls over payroll and cash handling
processes.- Prepare payroll-related balance sheet
reconciliations as assigned. -
style="font-family: "Sabon Next LT";">Support month-end and year-end
closing activities relating to payroll and cash accounts.
style="line-height: normal;">Assist with internal and external audits by providing accurate
documentation and responding to audit requests.
style="line-height: normal;">Ensure compliance with company policies, accounting standards
and applicable regulatory requirements.- Continuously
identify opportunities to improve payroll and cash management processes while
maintaining appropriate segregation of duties.
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COLLABORATION & COMMUNICATION
style="list-style-type: disc;">
style="font-family: "Sabon Next LT";">Work closely with the People
& Culture team to ensure payroll information is complete
and accurate.
style="font-family: "Sabon Next LT";">Collaborate with Finance
and operational departments to ensure efficient cash management
and reconciliation.
style="font-family: "Sabon Next LT";">Maintain positive working
relationships with banks, auditors and relevant external agencies where
required.Participate in departmental meetings and training
programmes.
style="font-family: "Sabon Next LT";">Carry out any other reasonable
duties and responsibilities assigned by management.
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EXPECTATIONSThe Paymaster
& General Cashier is expected to:
- Demonstrate the highest standards of integrity, confidentiality
and accountability. -
style="font-family: "Sabon Next LT";">Maintain exceptional accuracy
and attention to detail in payroll and cash management
activities. -
style="font-family: "Sabon Next LT";">Meet strict processing deadlines
while ensuring compliance with all policies and regulations.
style="line-height: normal;">Exercise sound judgment and safeguard confidential financial
and employee information.-
style="font-family: "Sabon Next LT";">Build collaborative
relationships across departments while providing excellent internal
service. - Uphold NoMad Singapore's values, service philosophy
and professional standards at all times.
