Position
Statement
The Administrative Executive coordinates Letters
of Agreement, secretarial backup, hotel inspections or any other specific
projects as assigned, under the general guidance and supervision of the Groups,
Meetings & Events Sales Manager and the Events Servicing Manager.
style="-webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);
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letter-spacing: normal; margin: 0px 0px 12px; orphans: 2; text-align: start;
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What will you
be doing? As the Administrative Executive for Business Development,
you will be responsible for performing the following tasks to the highest
standards:
Handle incoming
telephone calls with proper qualification and assign calls to the right contact
point.
-
style="margin-left: 0px;">Responsible for assisting the managers in
the administrative such as proposals, Letters of Agreement, banquet event
orders, group resumes, thank you letters, post event summaries, etc.
style="font-family: Arial; line-height: 1.25;">Handle photocopying and distribution of all correspondence such as memos,
banquet event orders, Letters of Agreement, resumes, etc. to concerned
departments.
-
style="margin-left: 0px;">Maintain a proper filing and trace system for
the department. Responsible for maintaining the general
tidiness of the department and ensuring sufficient stock of stationery and other
office supplies.
Be aware of event details related to
the accounts of designated Sales Managers.
Assist the Sales
Managers in liaising with other departments for information (e.g. liaise
with Banquet operations for floor plans and equipment / liaise with the Chef
for special menus, etc.).
Maintain a good understanding
of clients serviced by designated Sales Managers.
Handle all enquiries and provide initial suggestions on sales
enquiries.
-
style="margin-left: 0px;">Handle guests’ requests independently by supplying
information, contacting concerned departments to assist in guests’ requests
and needs. -
style="margin-left: 0px;">Update the department meeting minutes and prepare
relevant reports. Conduct site inspections if
required.
-
style="margin-left: 0px;">Responsible for sending out the post-event critique
forms with thank you letters at the end of each event.
style="font-family: Arial; line-height: 1.25;">Assist in ad-hoc projects as assigned by the supervising Sales Managers
and / or Director, GM&E / Assistant Director, GM&E.
style="font-family: Arial; line-height: 1.25;">Maintain the highest standard of professionalism, ethics and attitude
towards clients and colleagues.
Always ensure that a hospitable
service atmosphere is projected at all times in the hospitality
business.
What are we looking for?
style="-webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);
color: rgb(0, 0, 0); font-family: Arial; font-size: 13.02px; font-style: normal;
font-variant-caps: normal; font-variant-ligatures: normal; font-weight: 400;
letter-spacing: normal; margin: 0px 0px 12px; orphans: 2; text-align: start;
text-decoration-color: initial; text-decoration-style: initial;
text-decoration-thickness: initial; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;">An Administrative Executive,
Business Development serving Hilton Brands is always working on behalf of our
Guests and working with other Team Members. To successfully fill this role,
you should maintain the attitude, behaviours, skills, and values
that follow:
University graduate.
Minimum 1 year of experience
in a similar capacity with international chain hotels.
Good
communication and interpersonal skills.
Good team
player.
-
style="margin-left: 0px;">Able to work under pressure and deal with stressful
situations during busy periods. Familiar with the local market
and good at marketing trend analysis.
style="-webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);
color: rgb(0, 0, 0); font-family: Arial; font-size: 13.02px; font-style: normal;
font-variant-caps: normal; font-variant-ligatures: normal; font-weight: 400;
letter-spacing: normal; margin: 0px 0px 12px; orphans: 2; text-align: start;
text-decoration-color: initial; text-decoration-style: initial;
text-decoration-thickness: initial; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;">
What will it be like
to work for Hilton?Hilton is the leading global hospitality
company, spanning the lodging sector from luxurious full-service hotels
and resorts to extended-stay suites and mid-priced hotels. For nearly a century,
Hilton has offered business and leisure travelers the finest in accommodations,
service, amenities and value. Hilton is dedicated to continuing its tradition
of providing exceptional guest experiences across its
href="http://jobs.hiltonworldwide.com/our-brands/index.php" target="_blank"
rel="noopener" style="color: rgb(4, 95, 171); line-height: inherit;
text-decoration: none;">global brands. Our vision “to fill the earth
with the light and warmth of hospitality” unites us as a team to create
remarkable hospitality experiences around the world every day. And, our
amazing Team Members are at the heart of it all!
style="-webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);
color: rgb(0, 0, 0); font-family: Arial; font-size: 13.02px; font-style: normal;
font-variant-caps: normal; font-variant-ligatures: normal; font-weight: 400;
letter-spacing: normal; margin: 0px 0px 12px; orphans: 2; text-align: start;
text-decoration-color: initial; text-decoration-style: initial;
text-decoration-thickness: initial; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;">
What are we looking
for?An Administrative
Executive, Business Development serving Hilton Brands is always working
on behalf of our Guests and working with other Team Members. To successfully
fill this role, you should maintain the attitude, behaviours, skills, and values
that follow:
University graduate.
Minimum 1 year of experience
in a similar capacity with international chain hotels.
Good
communication and interpersonal skills.
Good team
player.
-
style="margin-left: 0px;">Able to work under pressure and deal with stressful
situations during busy periods. Familiar with the local market
and good at marketing trend analysis.
style="-webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);
color: rgb(0, 0, 0); font-family: Arial; font-size: 13.02px; font-style: normal;
font-variant-caps: normal; font-variant-ligatures: normal; font-weight: 400;
letter-spacing: normal; margin: 0px 0px 12px; orphans: 2; text-align: start;
text-decoration-color: initial; text-decoration-style: initial;
text-decoration-thickness: initial; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;">
What will it be like
to work for Hilton?Hilton is the leading global hospitality
company, spanning the lodging sector from luxurious full-service hotels
and resorts to extended-stay suites and mid-priced hotels.
For nearly a century, Hilton has offered business and leisure travelers
the finest in accommodations, service, amenities and value. Hilton is dedicated
to continuing its tradition of providing exceptional guest experiences across
its
target="_blank" rel="noopener" style="color: rgb(4, 95, 171); line-height:
inherit; text-decoration: none;">global brands. Our vision “to fill
the earth with the light and warmth of hospitality” unites us as a team
to create remarkable hospitality experiences around the world every day.
And, our amazing Team Members are at the heart of it all!
style="-webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);
color: rgb(0, 0, 0); font-family: Arial; font-size: 13.02px; font-style: normal;
font-variant-caps: normal; font-variant-ligatures: normal; font-weight: 400;
letter-spacing: normal; margin: 0px 0px 12px; orphans: 2; text-align: start;
text-decoration-color: initial; text-decoration-style: initial;
text-decoration-thickness: initial; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;">
What are we looking
for?An Administrative
Executive, Business Development serving Hilton Brands is always working
on behalf of our Guests and working with other Team Members. To successfully
fill this role, you should maintain the attitude, behaviours, skills, and values
that follow:
University graduate.
Minimum 1 year of experience
in a similar capacity with international chain hotels.
Good
communication and interpersonal skills.
Good team
player.
-
style="margin-left: 0px;">Able to work under pressure and deal with stressful
situations during busy periods. Familiar with the local market
and good at marketing trend analysis.
style="-webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255);
color: rgb(0, 0, 0); font-family: Arial; font-size: 13.02px; font-style: normal;
font-variant-caps: normal; font-variant-ligatures: normal; font-weight: 400;
letter-spacing: normal; margin: 0px 0px 12px; orphans: 2; text-align: start;
text-decoration-color: initial; text-decoration-style: initial;
text-decoration-thickness: initial; text-indent: 0px; text-transform: none;
white-space: normal; widows: 2; word-spacing: 0px;">
What will it be like
to work for Hilton?Hilton is the leading global hospitality
company, spanning the lodging sector from luxurious full-service hotels
and resorts to extended-stay suites and mid-priced hotels. For nearly a century,
Hilton has offered business and leisure travelers the finest in accommodations,
service, amenities and value. Hilton is dedicated to continuing its tradition
of providing exceptional guest experiences across its
href="http://jobs.hiltonworldwide.com/our-brands/index.php" target="_blank"
rel="noopener" style="color: rgb(4, 95, 171); line-height: inherit;
text-decoration: none;">global brands. Our vision “to fill the earth
with the light and warmth of hospitality” unites us as a team to create
remarkable hospitality experiences around the world every day. And, our
amazing Team Members are at the heart of it all!
