Administrative Assistant

Everline Resort & Spa, a luxury mountain
destination nestled in the heart of Lake Tahoe, is seeking a highly organized
and service-driven Administrative Assistant to support our Engineering
department while also providing while also providing administrative and billing
support to our executive leadership and Accounting and departments.

This
is a dynamic, highly visible role ideal for a proactive professional who thrives
in a fast-paced resort environment, values discretion, and enjoys balancing
executive-level support with operational coordination.

Position
Overview

The Administrative Assistant will split time
between:

Supporting Engineering with billing, invoicing, and vendor
coordination 50%

Providing direct administrative support to executive
leaders.

Assisting the Accounting team with financial administration
and reporting

Key Responsibilities

Engineering Billing
and Administrative Support

• Process and track Engineering
  department invoices, purchase orders, and vendor billing
• Coordinate
  with vendors and internal teams to resolve billing discrepancies


• Maintain service contracts, compliance documentation, and project
  records
• Support Engineering leadership with scheduling, reporting,
  and administrative needs

Executive Leadership
Support

• Provide high-level administrative support
  to executive leaders, includingexpense reports and correspondence


• Prepare agendas, presentations, reports, and meeting minutes
• Serve
  as a professional liaison between executives and internal and external
  stakeholders
• Handle confidential and sensitive information
  with discretion and professionalism

Accounting
Support

• Assist with data entry, invoice processing,
  and expense tracking
• Support accounts payable and receivable workflows
  and internal reporting
• Coordinate documentation and follow-up related
  to financial audits and deadlines
• Maintain organized digital
  and physical financial records

• 3+ years of experience
  in an accounting, administrative, executive assistant, or office management
  role
• Previous experience supporting accounting or finance functions
  strongly preferred
• High proficiency in Microsoft Office including
  Outlook, Excel, Word, and PowerPoint
• Exceptional organizational,
  time-management, and multitasking skills
• Strong attention to detail
  and accuracy, especially with financial data
• Professional communication
  skills and a hospitality-focused mindset
• Ability to adapt, prioritize,
  and remain composed in a fast-paced environment

Why Join
Everline Resort & Spa?

• Work in a stunning Lake Tahoe
  resort setting
• Be part of a collaborative, leadership-driven
  culture
• Exposure to executive operations, finance, and engineering
  functions
• Competitive compensation and comprehensive benefits


• Opportunities for professional growth within a luxury hospitality brand

Hourly Rate: $24-$26