Executive Assistant to General Manager - Six Senses Vana

Negotiable

InterContinental Hotels Group PLC

Experience

3-5 years

Job Type

Full Time

Location

Turkey, Van

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Job Description

As Executive Assistant to the General Manager,
I will fully comprehend the vision of Six Senses to help people reconnect
with themselves, others and the world around them and our values of local
sensitivity and global sensibility, crafted experiences, emotional hospitality,
responsible and caring, fun and quirky and pioneering wellness.

style="text-align: justify;">Sustainability, Wellness and Out of the Ordinary
experiences are at the core of everything we do at Six Senses. I will safeguard
these pillars and ensure full knowledge and active participation of all our
brand initiatives.

As Executive
Assistant to the General Manager, I will assume full responsibility for
the efficient operation in the following:

Executive Support

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Manage the General
Manager's calendar, scheduling appointments, meetings and travel arrangements
with precision and foresight.

style="text-align: justify;">Screen, prioritize and respond to correspondence
on behalf of the General Manager, including emails, letters and phone
calls.

Prepare briefing materials, presentations, reports and agendas
for executive meetings, ensuring the General Manager is fully informed
and prepared.

Act as the primary point of contact between the General Manager
and internal departments, ownership, corporate offices, and external
stakeholders.

Handle sensitive and confidential information with the utmost
discretion and professionalism.

style="text-align: justify;">Draft, proofread and distribute communications,
reports and documents on behalf of the General Manager.

style="text-align: justify;">Administrative &
Operational

Maintain comprehensive paper and electronic filing systems
for records, correspondence, contracts and other materials related to
the General Manager's office.
style="text-align: justify;">Coordinate and prepare materials for leadership
meetings, ownership reviews, and brand/corporate visits; record and distribute
minutes and action items.
style="text-align: justify;">Monitor and follow up on outstanding tasks
and commitments made by the General Manager, ensuring timely execution across
departments.
Operate all office equipment and maintain a well-organized, efficient
executive office environment.
style="text-align: justify;">Manage expense reporting, budget tracking
and invoice processing for the General Manager's office.

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Assist with
the planning and coordination of resort events, VIP visits and special
initiatives led by the General Manager.

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Guest &
Stakeholder Relations

style="text-align: justify;">Greet VIP visitors and high-profile guests,
ensuring a warm, professional and brand-aligned experience at all
times.

Liaise with department heads and key stakeholders on the General
Manager's behalf to facilitate seamless communication and execution
of directives.

Support the General Manager in managing owner and investor relations,
preparing relevant reports and correspondence as required.

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Brand &
Culture

Uphold Six Senses guidelines and standards in all administrative
and communication tasks.

style="text-align: justify;">Actively promote and embody the Six Senses culture
of wellness, sustainability and Out of the ordinary guest
experiences.

Attend meetings and training sessions as required, contributing to
a culture of continuous learning and development.

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Ensure personal
performance benchmarks are maintained and consistently exceeded.

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Strictly adhere
to LQA standards and act on guest feedback to drive continuous
improvement.

Qualifications

To
execute the position of Executive Assistant to General Manager, I must have
the required qualifications, technical skills and experience in a similar role
in luxury hotels with proven results, and this includes
the following:

Bachelor's degree in business administration, Hospitality Management
or equivalent; a Hospitality diploma/degree from a recognized institution
is preferred.
Minimum 3 years of executive secretarial or personal assistant
experience, ideally supporting General Manager level in a luxury hotel or resort
setting.
Demonstrated ability to manage complex, competing priorities
with exceptional organization and attention to detail.

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Advanced proficiency
in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and hotel
management systems.

Outstanding written and verbal communication skills in English;
proficiency in additional languages is advantageous.

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High level
of emotional intelligence, discretion and cultural sensitivity, reflective
of the Six Senses brand ethos.

style="text-align: justify;">Proven track record of building trusted
relationships with senior leadership, guests and external
partners.

style="text-align: justify;">The above is intended to provide an overview of
the role and responsibilities for an Executive Assistant to General Manager
at Six Senses Vana. It is not and does not infer that the above is an inclusive
and/or exhaustive list of the duties and responsibilities inherent to
the position.

Six Senses Vana is an equal
opportunity employer. This policy applies to all terms and conditions
of employment.