Executive Assistant

Negotiable

InterContinental Hotels Group PLC

Experience

Unlimited

Job Type

Full Time

Location

Japan, Kyoto

Apply

Job Description

エグゼクティブアシスタント（総支配人付秘書）として、総支配人およびホテル経営陣の信頼できるビジネスパートナーとなり、スケジュールおよび優先事項の管理、重要会議や出張のコーディネーション、各種プロジェクトの推進支援を通じて、経営層の円滑な意思決定と業務遂行をサポートしていただきます。また、オーナー、 lang="EN-US">IHG本部、 lang="EN-US">VIPゲスト、取引先ならびに社内各部門との重要な窓口として、高度なコミュニケーションと調整業務を担い、ホテル全体の円滑かつ効率的な運営を支えていただきます。機密性の高い情報を適切に管理しながら、多様なステークホルダーとの信頼関係を構築し、経営課題への対応や戦略的取り組みを支援するなど、ホテルの成功に直接貢献致します。

style="font-family: "Segoe UI"; font-size: 14px; font-style: normal;
font-weight: 400; line-height: 20px;">

As the Executive Assistant
to the General Manager, I will serve as a trusted business partner
to the General Manager and the hotel’s executive leadership team. I will support
effective decision-making and seamless execution of business operations
by managing schedules and priorities, coordinating key meetings and business
travel, and providing administrative and project support for strategic
initiatives. In this role, I will also act as a key liaison between the hotel
and various stakeholders, including hotel owners, IHG corporate offices, VIP
guests, business partners, and internal departments. Through exceptional
communication and coordination skills, I will help ensure the smooth
and efficient operation of the hotel. The position requires the highest level
of professionalism, discretion, and confidentiality in handling sensitive
information.

I will be responsible for building and maintaining strong relationships
with diverse stakeholders, supporting the resolution of business challenges,
and facilitating strategic initiatives that directly contribute to the overall
success and performance of the hotel.

style="font-family: "Segoe UI"; font-size: 14px; font-style: normal;
font-weight: 400; line-height: 20px;">

主な業務内容/Primary
Duties

会議、イベント、出張に関する企画・手配および各種コーディネーション
社内外ステークホルダーとの連絡・調整業務、VIPゲスト対応およびオーナー来館時のアテンド
会議資料、議事録、レポート、プレゼンテーション資料など各種ドキュメントの作成
契約書管理、請求書処理、経費精算などのアドミニストレーション業務
各部門、オーナーならびにIHG本部との連携・調整業務
日英翻訳および通訳を含むコミュニケーションサポート
ホテル視察および館内内覧（サイトインスペクション）の企画・運営支援
総支配人の円滑な意思決定とホテル運営を支える包括的なエグゼクティブサポート
lang="EN-US">Plan, coordinate, and arrange meetings, events, and business
travel, ensuring seamless execution of all related
activities.
Liaise and coordinate
with internal and external stakeholders, provide VIP guest services,
and accompany hotel owners during site visits and property
inspections.
Prepare a variety of business
documents, including meeting materials, minutes, reports, and presentation
decks.
Manage administrative tasks such
as contract administration, invoice processing, and expense
reimbursements.
Coordinate and collaborate
with hotel departments, ownership representatives, and IHG corporate
headquarters to facilitate effective communication
and operations.
Provide communication support
through English-Japanese translation and interpretation
services.
Support the planning and execution
of hotel inspections, property tours, and site visits for stakeholders
and business partners.
Deliver
comprehensive executive support to the General Manager, enabling effective
decision-making and ensuring smooth hotel
operations.