Events
Executiveは、企業イベント、プライベートイベント、ウェルネスリトリート、ラグジュアリー
ブランドイベントなど、幅広いイベントおよび団体の企画・運営をサポートします。
すべてのイベントがサステナビリティ、ウェルネス、ラグジュアリー基準を満たすように管理しま
す。
主な業務内容
style="padding-left: 29.33px;">
lang="EN-US">
ホテル内イベントの企画・運営補助
lang="EN-US">
クライアント窓口対応
lang="EN-US"> 各部門（
lang="EN-US">F&B、キュリナリー、宿泊、スパ等）との連携
提案書・契約書・ファンクションシート・スケジュール作成
lang="EN-US">
サイトインスペクションおよび商談対応
lang="EN-US">
ブランド基準・サステナビリティ基準の遵守
lang="EN-US">
イベント当日の運営管理
lang="EN-US">
イベント後のフォロー・フィードバック収集
lang="EN-US">
ベンダー・パートナーとの関係構築
lang="EN-US">
グループ滞在時の現場サポート（ルーミングリスト確認、アメニティ調整等）
lang="EN-US">
到着前の情報確認（請求、特記事項など）
lang="EN-US"> Delphi・
lang="EN-US">OPERAなどシステム管理
lang="EN-US">
各部門との連携による円滑な運営
lang="EN-US">
夜間・週末・祝日勤務への柔軟対応
lang="EN-US">
閑散期の営業サポート
lang="EN-US">
売上目標達成の支援
lang="EN-US">
身だしなみ・衛生管理の維持
lang="EN-US">
安全・セキュリティ手順の理解と遵守
lang="EN-US">
個人情報の適切な管理
lang="EN-US">
会議・研修への参加
lang="EN-US">
その他上司の指示業務
The Events Executive
supports the planning, coordination, and execution of a wide range of groups
and events including corporate meetings, private celebrations, wellness
retreats, and luxury brand experiences. This role ensures every group and event
reflects the brand’s commitment to sustainability, wellness, and exceptional
guest experiences while maintaining the highest standards of luxury
hospitality.
My scope
of work includes
lang="EN-GB" style="font-size: 10pt;">:
style="list-style-type: disc;">
style="font-family: "Book Antiqua", serif;">
style="font-size: 10pt;">Assist in the planning, organization, and execution
of events hosted at the hotel.
lang="EN-US" style="font-size: 10pt;">Serve as a point of contact for clients
during the events and groups planning process.
style="vertical-align: baseline;">
Coordinate
with internal departments including Food & Beverage, Culinary, Rooms, Spa,
and Operations to ensure smooth delivery of events.
style="vertical-align: baseline;">
Prepare event
and group proposals, contracts, function sheets, and detailed event
timelines.
style="font-family: "Book Antiqua", serif;">
style="font-size: 10pt;">Conduct site inspections and client meetings
to showcase guestrooms, event spaces and services.
style="vertical-align: baseline;">
Ensure all
event setups align with Six Senses brand standards and sustainability
principles.
style="font-family: "Book Antiqua", serif;">
style="font-size: 10pt;">Monitor event operations on-site to ensure flawless
execution and guest satisfaction.
lang="EN-US" style="font-size: 10pt;">Handle post-event follow-ups, feedback
collection, and reporting.
lang="EN-US" style="font-size: 10pt;">Maintain strong relationships
with vendors, partners, and clients.
style="vertical-align: baseline;">
Provide
on-site event support during group stays and events to ensure smooth execution,
including auditing rooming lists, coordinating guest amenities, and managing
special arrangements in collaboration with relevant
departments.
style="font-family: "Book Antiqua", serif;">
style="font-size: 10pt;">Review and verify rooming lists and event details prior
to group arrival to ensure accuracy of guest information, billing instructions,
alerts, and special requests in accordance with Six Senses Kyoto
standards.
style="font-family: "Book Antiqua", serif;">
style="font-size: 10pt;">Maintain accurate data within internal systems,
including Delphi and OPERA PMS, ensuring timely updates of rooming lists,
comments, billing information, alerts, and special arrangements to support
precise reporting and operational coordination.
style="vertical-align: baseline;">
Coordinate
closely with operational departments to ensure all group requirements,
amenities, and special arrangements are communicated and delivered effectively
during the event or group stay.
lang="EN-US" style="font-size: 10pt;">Demonstrate flexibility in working hours,
including evenings, weekends, and public holidays, to provide on-site support
when events and groups are in-house and to ensure seamless event
execution.
style="font-family: "Book Antiqua", serif;">
style="font-size: 10pt;">Support the Sales team during periods of lower events
and group demand by assisting with client outreach, lead generation,
and sales-related administrative duties.
style="vertical-align: baseline;">
Support
the Director of Sales and Marketing, Senior and Sales Managers in achieving
revenue targets and maximizing event and rooms
opportunities.
style="font-family: "Book Antiqua", serif;">
style="font-size: 10pt;">Maintain a high standard of personal
appearance, grooming and hygiene.
style="vertical-align: baseline;">
Knowledge
of all safety, security and emergency procedures related to my
position in line with brand and statutory
requirements.
lang="EN-US" style="font-size: 10pt;">Safeguard the privacy of guests
and business partners by applying strict confidentiality standards and ensuring
that sensitive personal data is protected and used solely for the purpose
of fulfilling job responsibilities.
lang="EN-US" style="font-size: 10pt;">Attend meetings and training
as required.
lang="EN-US" style="font-size: 10pt;">Perform any additional tasks
given to me by supervisor/management.
style="text-align: justify; vertical-align: baseline;">
