Maintain a filing system for account receivable
records
Assist in balancing daily transfer to city ledger and post,
edit and update to accounts receivable system
In the absence of
the Account Clerk, handle correspondence and queries regarding city ledger
accounts
Assist in the reconciliation of accounts
Process all
invoices and statements
Record and process payments of goods
and services
Maintain a filing system for accounts payable records
Check arithmetic accuracy and invoices
Assist in reconciling
the weekly purchase log
Prepare cheque run for approval on a weekly
basis
Reconcile supplier statements with established records and report
any discrepancies
Assist in maintain the batch register and balance
daily to general ledger
Assist in preparing the accruals journal
at month end for regular suppliers and delivery dockets not paid
Calculate travel agent commissions
Aid in the preparation of
the travel agents cheque listing
Use finance computer programs
Respond to and resolve account queries
Collate suppliers
documentation for processing
Posting of Non-PO invoices
Build
and maintain positive relationships with all internal customers and guests
in order to exceed their needs
Take action to address these needs
in order to exceed their expectations
Ensure all invoices have
the appropriate documentation attached and approvals prior to processing
Demonstrate Awareness of OH&S policies and procedures and ensure all
procedures are conducted safely and within OH&S guidelines and ensure your
direct reports do the same
Be aware of duty of care and adhere
to occupational, health and safety legislation, policies and procedures
Be familiar with property safety, first aid and fire and emergency
procedures and enforce these in your areas
Initiate action to correct
a hazardous situation and notify supervisors of potential dangers
Ensure security incidents and accidents are logged, investigated
and rectified to prevent future catastrophes
