Accounts Officer (Payable & Costing) - InterContinental Singapore

WHAT’S THE JOB?

Produces all invoices and statements
for the Finance Department. Responsible for the timely and accurate monthly
payment. Promotes the desired work culture around our Winning Ways of
the InterContinental Hotels Group and the brand ethos.

YOUR DAY-TO-DAY

Duties include:

• Assists
  in coordinating the preparation of the departmental annual budget


• Assists in monitoring and controlling departmental cost on an ongoing basis
  to ensure performance against budget
• Respond to and resolve account
  queries
• Collate suppliers' documentation for processing
• Assist
  in Invoice posting and payments and Month end accruals
• Assist
  in monthly invoices processing for other IHG hotels, General Manager and Shop
  rentals  
• Prepare weekly food costing report.
• Prepare
  month end food and beverage journals and inventory reconciliation
• Build
  and maintain positive relationships with all internal customers and guests
  in order to exceed their needs  
• Maintains a filing system
  for account payable records
• Respond to and resolve vendors’ and other
  accounts queries
• Collate suppliers’ documentation for processing


• Work closely with Receiving department and related departments to ensure all
  invoices have the appropriate documentation attached and approvals prior
  to processing
• Process all invoices for payment and perform supplier
  reconciliation statements
• Respond to and resolve vendors’ and other
  accounts queries
• Check arithmetic accuracy and invoices and assign
  general ledger codes as per chart of accounts
• Reconcile Food
  and beverage, general and direct items purchases between
  the Purchasing/Inventory and Accounting system
• Run cheque / giro
  payment / electronic fund transfer for approval on a monthly/weekly basis


• Reconcile supplier statements with establishment records and follow up
  on any discrepancies
• Maintain the batch register and balance daily
  to general ledger  
• Generate vendors’ aging report and ensure
  it balance with General ledger
• Ensure all controls are in compliance
  with internal/external audit requirements
• Performs other duties
  as required by Accountant / Senior Accounts Officer

ACCOUNTABILITY

Under the general direction of
the Assistant Director of Finance and Business Support and within the limits
of InterContinental Hotels Group policies and procedures, and local
requirements, has responsibility for administration of Hotel’s Credit
Policies. 
 

WHAT WE NEED FROM YOU

• Diploma or Vocational Certificate in Accounting or Business
  Administration or related field, with 1 years experience in an accounting
  clerical, front office, or reservations position or similar; or an equivalent
  combination of education and work experience. Demonstrated ability to interact
  with customers, employees and third parties that reflects highly on the hotel,
  the brand and the Company. Proficient in the use of Microsoft Office.
  
  Possesses problem solving, reasoning, motivating, organizational and training
  abilities. Has good writing skills.
• Experience in working
  internationally and cross- culturally in the hospitality industry
• Able
  to quickly and accurately assess the scope of implementation of proposed
  innovation and keeping in with the current trends and innovation in
  the industry
• Extensive and credible appreciation of brands


• Enquiring mind with an understanding of innovation and guest experience
  and the challenges involved in implementing successful change within the hotel
  operation 
• Strong analytical and interpersonal communication
  skills. Able to network and influence peers and senior management with credible
  and compelling arguments
• Must be challenging, diplomatic and able
  to work across all levels of the organization
• A good ‘real world’
  sensibility when applying strategic solutions
• High level of capability
  and credibility in influencing colleagues across functions
• High degree
  of personal drive, self starter and able to work independently without regular
  direct management
• Able to apply creative methodologies and thinking
  to the tasks
• Strong communication skills, both written and verbal;
  articulate, persuasive & influential; systematic and timely