Assistant Housing Manager

JOB SUMMARY

Reports to the Director of Human Resources. Responsible for staff dormitory
operations, including ensuring the dormitory is in safe and clean and dormitory
policies are followed by employees.

CANDIDATE PROFILE

Education and Experience

•
High school diploma or GED; 3 years experience in human resources, management
operations, or related professional area.

OR

• 2-year degree
from an accredited university in Human Resources, Business Administration,
or related major; 1 year experience in human resources, management operations,
or related professional area.

CORE WORK
ACTIVITIES

Managing Employee Housing
Goals

• Based on the Dormitory Enrollment Request, assign rooms
to the staff on check -in day.

• Checks in the staff with the Staff
Dormitory Check In / Check Out Form and issues the linen and key to
the staff

• Upon staff check-out from the dormitory, completes clearance
as per the Staff Dormitory Check In / Check Out Form and reports to Human
Resources office for any further follow up.

• Inspects the cleanliness
status of the Dormitory Public Areas and the staff rooms on daily basis
and corrects issues as needed.

• Schedules regular dormitory cleanliness
inspection.

• Liaises with contractor for pest control on regular
basis

• Implements the Dormitory Rules and Regulations.

• Report
special disciplinary issues to Director of Human Resources and educates
employees as needed.

• Maintains room key copies per policy. .

•
Liaises with contractor to conduct regular checks on the fire equipments
and room electrical facilities; keeps records per policy.

• Works
with hotel Loss Prevention Director to organize dormitory Fire Drill on regular
basis.

• Implement the Dormitory Visitor Policy.

• Maintains
knowledge of dormitory contract terms and reports/ follows up for any deviations
to the contract.

• Completes the dormitory staff duty roaster per
required schedule and submits for approval.

• Maintains records
of dormitory issues (e.g., maintenance requests, special staff requests, check
in and out details).

• Updates rooming list on weekly basis and submits
to Human Resources.

• Assist Director of Human Resources with the Linen
Purchase/ Replacement Plan per appropriate schedule.

• Liaises
with Laundry to change the linens on weekly basis.

• Maintains
the appropriate amount of store items (e.g., chemicals, garbage bags).

•
Maintains an inventory for all dormitory items owned by the location (e.g., bunk
beds, wardrobe, linens, electrical utensils, chemicals).

Conducting Human Resource Activities

• Solicits
employee feedback, utilizing an “open door” policy.

• Brings issues
concerning employee satisfaction to the attention of the department manager
and Human Resources.

• Participates in employee progressive discipline
procedures.

Additional Responsibilities

• Provides information to supervisors, co-workers, and subordinates
by telephone, in written form, e-mail, or in person.

• Analyzes
information and evaluating results to choose the best solution and solve
problems.

• Informs and/or updates the executives, the peers and
the subordinates on relevant information in a timely manner.