Assistant Purchasing Manager - The Lake Como EDITION

The Lake Como
EDITION

Nestled along the western shore overlooking the Bellagio
mountains, The Lake Como EDITION combines striking design and Italian warmth
with a sophisticated luxury lifestyle experience. Lake-view rooms and suites,
indoor and outdoor restaurants and bars, a unique floating pool, and a spa
sanctuary deliver an unforgettable escape.

JOB
SUMMARY

The Assistant Purchasing Manager supports the Purchasing
Manager in the day-to-day procurement operations of the property, ensuring
the timely ordering, receiving, storing, and distribution of goods and supplies.
The position assists in maintaining inventory controls, vendor relationships,
cost management initiatives, and compliance with company policies
and procedures. This role works closely with Food & Beverage, Culinary,
Finance, and operational departments to ensure product quality, cost efficiency,
and uninterrupted service delivery.

CANDIDATE PROFILE Education
and Experience

• Bachelor's degree in finance, Accounting, Business
  Administration, Hospitality Management, Supply Chain Management, or related
  field preferred.
• Minimum 2 years of experience in Purchasing,
  Procurement, Cost Control, Finance, or a related area within hospitality
  operations.
• Previous luxury hospitality experience is considered
  an advantage.
• Strong knowledge of inventory management systems
  and Microsoft Office applications.

CORE WORK ACTIVITIES Supporting
Purchasing Operations

• Assists the Purchasing Manager in the daily
  procurement activities across all hotel departments.
• Processes purchase
  orders and ensure timely replenishment of inventory based on operational
  needs.
• Supports the management of approved supplier relationships
  and follows established procurement procedures.
• Assists in obtaining
  competitive quotations while maintaining quality and brand standards.


• Coordinates with vendors regarding deliveries, product availability, pricing
  updates, and order status.
• Supports departmental requisitions
  and ensures timely fulfillment of requests.
• Maintains accurate
  purchasing records and documentation.
• Monitors delivery schedules
  to ensure products are received according to operational requirements.

Inventory and Warehouse Management

• Assists in maintaining
  inventory controls for food, beverage, operating supplies, and other hotel
  materials.
• Ensures proper stock rotation following First-In-First-Out
  (FIFO) procedures.
• Conducts regular inventory counts and supports
  month-end stocktaking processes.
• Verifies proper storage conditions
  and compliance with sanitation standards.
• Supports efforts to minimize
  waste, spoilage, and stock discrepancies.
• Monitors inventory levels
  and reports shortages or overstock situations to management.
• Helps
  maintain accurate perpetual inventory records.

Receiving
and Quality Control

• Verifies incoming deliveries against purchase
  orders, invoices, and approved specifications.
• Inspects products
  for quantity, quality, condition, and compliance with company standards.


• Coordinates with vendors regarding discrepancies, damaged goods, or return
  procedures.
• Ensures all receiving documentation is completed accurately
  and filed appropriately.
• Maintains security and accountability
  of warehouse and storeroom assets.

Financial and Administrative
Support

• Assists in the processing and verification of supplier
  invoices.
• Ensures purchase transactions are accurately entered into
  company systems.
• Supports food, beverage, and controllable cost
  reporting.
• Assists with month-end closing activities related
  to purchasing and inventory.
• Prepares reports, analyses, and purchasing
  documentation as requested.
• Maintains organized procurement files,
  contracts, and supplier records.
• Supports budget control initiatives
  by identifying cost-saving opportunities.

Compliance
and Standards

• Follows company purchasing policies, procedures,
  and internal controls.
• Ensures compliance with Marriott standards, food
  safety regulations, and local legislation.
• Supports internal
  and external audits by providing accurate records and documentation.


• Maintains confidentiality of purchasing information, supplier pricing,
  and financial data.
• Ensures adherence to sanitation, safety,
  and occupational health requirements.

Collaboration
and Communication

• Builds effective working relationships
  with operational departments, suppliers, and internal stakeholders.


• Communicates effectively with Culinary, Food & Beverage, Finance,
  Housekeeping, Engineering, and other departments.
• Provides timely
  updates regarding inventory issues, supply shortages, and purchasing
  challenges.
• Participates in departmental meetings and ongoing training
  initiatives.
• Supports the Purchasing Manager in implementing process
  improvements and operational efficiencies.

Leadership and Team
Support

• Assists in supervising receiving and storeroom operations
  when required.
• Supports the training and development of receiving
  and storeroom associates.
• Promotes a culture of teamwork,
  accountability, and service excellence.
• Acts as a point of contact
  during the Purchasing Manager's absence for routine operational matters.


• Demonstrates professionalism, integrity, and attention to detail in all
  interactions.

ADDITIONAL RESPONSIBILITIES

• Performs
  other duties as assigned by the Purchasing Manager, Director of Finance,
  or hotel leadership.
• Demonstrates flexibility in supporting operational
  requirements.
• Maintains strong organizational, analytical,
  and problem-solving skills.
• Uses purchasing and inventory management
  systems efficiently and accurately.
• Contributes to continuous
  improvement initiatives within the department.