Description
The Event Coordinator supports
the Catering Sales and Convention Services team by performing administrative
duties.
REPORTS TO: Director of Catering or Event
Managers
Minimum Requirements: This position requires
proficiency with Microsoft Word, Excel, Outlook and PowerPoint. Prefer previous
LIghtSpeed and CI/TY experience. Previous customer service experience required.
Minimum 1 year of hotel experience or hospitality degree preferred.
ESSENTIAL JOB FUNCTIONS:
- Track and coordinate
activities of the department with Director. - Responsible for tracking
and maintaining inventory of office supplies. - Coordinate planning
of member, social and corporate events for groups of 25 persons and fewer,
acting as a liaison between members and staff. - Attend weekly department
and BEO meetings to discuss upcoming programs with Department Heads and other
staff. - Lead clients through all aspects of event planning resulting in
a complete, detailed program. - Book in house meetings for department
supervisors as requested. - Perform tasks as requested by Event Managers
(amenity forms, pre-con packets, walking BEO changes, etc). - Perform
mail-out duties such as thank you letters, comment letters, re-booking,
reminders, etc. - Issue department reports, including daily change logs
and BEOs as needed. Issue weekly group coversheets and 11 day events
reports. - Run CITY reports and act as system specialist for EM
Department. - Proof all typing projects for accuracy of spelling
and grammar before issuing. - Complete assignments as needed for Director
of Catering & Convention Services. - Maintain daily reader boards
for group events. - Maintain filing system.
- Provide phone coverage
for Event Managers/Catering Sales Managers as needed - Maintain notes
from weekly Event Department meeting. - Distribute weekly
schedule - Supports and organize departmental stand up
meeting. - Meet all internal deadlines for completion
of paperwork - Maintain professional composure in high stress situations
in order to make last minute changes, and develop strong and concise written
and oral communication with other departments
Equal Opportunity
Employer/Protected Veterans/Individuals with Disabilities
This employer
is required to notify all applicants of their rights pursuant to federal
employment laws.
For further information, please review the
href="https://www.eeoc.gov/poster">Know Your Rights notice from
the Department of Labor.
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