Clerk-Accounts Payable_SA

POSITION SUMMARY

Check figures, postings, and documents for correct entry, mathematical
accuracy, and proper codes. Organize, secure, and maintain all files, records,
cash and cash equivalents in accordance with policies and procedures. Record,
store, access, and/or analyze computerized financial information. Classify,
code, and summarize numerical and financial data to compile and keep financial
records, using journals, ledgers, and/or computers. Complete period-end closing
procedures and reports as specified.

Audit cashier banks periodically according to SOPs. Maintain, distribute,
and record petty cash, cashier banks, and contracts. Document, maintain,
communicate, and act upon all Cash Variances according to SOPs. Act as liaison
between property and armored car service or primary banking institution.
Participate in internal, external, and regulatory audit processes and ensure
compliance with SOPs.

Key Responsibilities:

• Invoice
  Processing: Receive, verify, and capture supplier invoices accurately into
  the accounting system, ensuring correct cost-center allocation.
• 
  Three-Way Matching: Perform matching of supplier invoices against internal
  Purchase Orders (POs) and Goods Received Notes (GRNs) or delivery slips.


• Statement Reconciliations: Conduct meticulous monthly reconciliations
  of vendor statements against the company ledger, identifying and resolving any
  variances.
• Query Resolution: Act as the primary point of contact
  for vendor queries regarding payments, outstanding balances, or invoice
  discrepancies.
• Payment Preparation: Compile and prepare accurate
  weekly/monthly payment batches (EFT runs) for management authorization, ensuring
  compliance with agreed credit terms.
• Compliance & Filing: Maintain
  an orderly and up-to-date filing system for all financial documentation
  (invoices, statements, and payment proofs) for audit and tax readiness.


• Month-End Support: Assist the Finance Team with month-end closing
  procedures.

Follow all company policies and procedures; ensure
uniform and personal appearance are clean and professional; maintain
confidentiality of proprietary information; protect company assets; protect
the privacy and security of guests and coworkers.

Speak with others using clear and professional language; prepare and review
written documents accurately and completely; answer telephones using appropriate
etiquette; ensure that coworkers understand their tasks. Develop and maintain
positive working relationships with others; support team to reach common goals;
listen and respond appropriately to the concerns of other employees. Move, lift,
carry, push, pull, and place objects weighing less than or equal to 10 pounds
without assistance. Perform other reasonable job duties as requested
by Supervisors.

Key Competencies & Attributes

• High
  Attention to Detail: Exceptional precision when capturing data and spotting
  double-billing or pricing discrepancies.
• Strong Communication:
  Professional verbal and written communication skills for negotiating variances
  with suppliers.
• Time Management: Ability to work under pressure,
  prioritize workload, and consistently meet strict payment and month-end
  deadlines
• Integrity: Absolute honesty and adherence to internal
  financial controls and confidentiality protocols

PREFERRED
QUALIFICATIONS

• Education: High school diploma or G.E.D.
  equivalent.
• A relevant tertiary qualification in Accounting, Finance,
  or Bookkeeping is highly advantageous
• Related Work Experience: 2–4
  years of proven experience in a dedicated Creditors or Accounts Payable
  role
• Supervisory Experience: No supervisory experience.

License or Certification: None