Summary
Responsible
for (1) Asset Management Reports preparation, (2) Tracking of hotel openings
including preparation of opening requirement letters (DAM), (3) Tracking
of hotel renewals and hotels at risk of termination (GAM), (4) due diligence
of Ownership entities and (5) executive support across the APEC region,
to ensure timely reporting, hotel opening operational readiness, and successful
execution of property openings, transitions, and portfolio
initiatives.
Key Responsibilities
1.
Property Openings & Operational Readiness
- Coordinate
Opening Requirement Letters and related opening documentation.
- Collaborate with GDAP, regional and cross-functional teams on milestone
tracking and handover schedules. - Review management agreements
and assist with working capital calculations. - Liaise with Finance
to confirm TSA fees and other opening-related requirements. - Maintain
opening trackers and ensure timely completion of opening deliverables.
- Draft, finalize, and distribute Opening Reports.
- Coordinate opening
and other necessary notifications with Legal.
2. Asset
Management Reporting
- Prepare and maintain monthly,
quarterly, and annual Asset Management and Development reports. - Draft,
finalize and distribute: - 18-Month Opening Reports
- Asset
Management Reports (Monthly, NPV, Goal List) - AMAC preparation,
including but not limited to Guest Voice/ STR/ financials consolidation
and subcommittee approval updates. - GAM meeting minutes consolidation
and distribution - High-Risk & Opportunities Reports
- Monthly
Performance Review and Quarterly Business Review reports
- Openings-by-quarter updates
- Consolidate project updates
and portfolio information from Asset Management teams. - Maintain project
status reports covering active, hold, pipeline, and terminated projects
in Oasis. - Coordinate AMAC, GAM, AVP, and other leadership review
meetings.
3. Call Coordination & Stakeholder
Management
- Coordinate pre-kickoff, kickoff, rollout,
and regular project calls. - Schedule and facilitate meetings involving
Asset Management, Development, Finance, Legal, Operations, Owners and/or hotel
stakeholders. - Prepare agendas, presentations, supporting materials,
and meeting minutes. - Follow up on action items and project
deliverables. - Support implementation activities and follow through
the agreement execution processes.
4. Owner Due Diligence
- Work with Asset Managers to conduct Ownership Due
Diligence and SDN Checks
5.
Key Money Administration
- Maintain Capital Investment
and Key Money tracking and reporting. - Prepare Key Money Disbursement
forms for Asset Managers and follow through the Key Money disbursement
process.
6. Development Portfolio & Compliance
Tracking
- Maintain and monitor:
- On-Hold Project
Lists - Renewal Project Lists
- Termination Lists
- Subcommittee Tracking Reports
-
- Conditional Opening
List
- Track room count discrepancies and coordinate issue
resolution with development teams.
7. Executive Meeting
& Leadership Support
- Schedule and support executive,
leadership, and cross-functional meetings. - Prepare agendas, discussion
materials, and post-meeting summaries. - Consolidate reports
and presentations for senior management review. - Maintain action
trackers and ensure timely follow-up on leadership
requests.
8. Travel & Administrative
Support
- Coordinate regional travel arrangements for Asset
Management team, including: - Flights
- Accommodation
- Ground transportation
- Owner meeting scheduling (Liaise
with owners)
- Liaise with hotels, vendors, and internal
stakeholders to support travel execution. - Process Concur and/or other
expense claims and reimbursement submissions. - Manage general
administrative support, ad hoc requests, and departmental
errands.
Reporting &
Deliverables
Daily
- OASIS updates
and property status management. - SDN administration.
- Key Money
administration. - Rollout, kickoff, and operational calls.
- Opening Requirement Letter management.
- Concur and/or other claims
processing. - Administrative support
activities.
Monthly
- Asset Management
Reports. - DAM Reports.
- GAM Reports and meeting support.
- 18-Month Opening Reports.
- Opening Reports and PDF packages.
- High-Risk and Opportunities updates.
- Project status
reporting.
Quarterly
- Capital Investment
/ Key Money tracking. - FF&E tracking.
- Subcommittee
reporting. - Conditional Opening Letter
tracking
Annual
- On-Hold Project List
updates. - Renewal List
reviews.
Skills
- Microsoft Excel, Word,
PowerPoint, AI - English fluency
- Attention
to detail
At Marriott International, we are dedicated to being
an equal opportunity employer, welcoming all and providing access
to opportunity. We actively foster an environment where the unique backgrounds
of our associates are valued and celebrated.
Our greatest strength lies in the rich blend of culture, talent, and experiences
of our associates. We are committed to non-discrimination on any protected
basis, including disability, veteran status, or other basis protected
by applicable law.
Marriott International is the world’s
largest hotel company, with more brands, more hotels and more opportunities
for associates to grow and succeed. Be where you can do your best work,
begin your purpose, belong to an amazing global team,
and become the best version of you.
