Director of Procurement

JOB SUMMARY

Responsible for following established procedures in ordering, receiving,
storing, distributing and payment of items. Formulates an approved vendors list
encompassing all categories.

CANDIDATE PROFILE

Education and Experience

• 4-year bachelor's degree in Finance and Accounting or related major.
or a minimum of 2 years’ experience in Purchasing or a related field.

CORE WORK ACTIVITIES

Managing
Work, Projects, Policies, and Standards for Purchasing Across
Departments

• Generates and provides accurate and timely
results in the form of reports, presentations, etc.

• Compiles, codes,
categorizes, calculates, tabulates, audits, or verifies information or data.

• Assures sanitation compliance.

• Assists Executive Chef in all
aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality
and profitability.

• Orders all food and beverage based on business
needs.

• Assists Executive Chef in maintaining/lower budgeted
food/controllable costs.

• Delegates and enforces first in/first out
inventory rotation for all storeroom products.

• Maintains sanitation
and safety standards as specified in the brand guidelines.

• Verifies
that proper safeguards are in effect for the security of the food and beverage
storeroom assets.

• Enforces item use-up with storeroom personnel
and kitchen management to keep inventory at lowest level possible levels.

• Communicates with kitchen, restaurant management and vendors to ensure
timing of deliveries satisfies advanced food production needs.

• Checks
invoice on goods received against shipment to ensure quantity, quality, weights
and purchase specifications are as ordered.

• Uses existing computer
programs to perform daily and period end food and beverage costs.

•
Maintains inventory controls for proper levels, dating, rotation, requisitions,
etc.

• Completes administrative tasks on a timely basis (e.g., C-7s, menu
costing, general office duties).

• Completes period end inventory
according to Food and Beverage and Accounting standard operation procedures.

• Calculates figures for food and beverage inventory.

• Verifies
that price and product availability issues are communicated as needed to the F
& B Director and Executive Chef.

• Verifies that all LSOP's
are adhered to by all employees.

• Receives and inspects all
deliveries.

• Maintains an accurate controllable log and beverage
perpetual

• Verifies accurate administration of all invoices,
and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing
Operations

• Demonstrates knowledge of job-relevant issues,
products, systems, and processes.

• Uses computers and computer systems
(including hardware and software) to program, write software, set up functions,
enter data, or process information.

• Uses relevant information
and individual judgment to determine whether events or processes comply
with laws, regulations, or standards.

• Keeps up-to-date technically
and applying new knowledge to your job.

Supporting
Purchasing Operations

• Utilizes interpersonal
and communication skills to lead, influence, and encourage others; advocates
sound financial/business decision making; demonstrates honesty/integrity; leads
by example.

• Verifies that disciplinary situations are addressed
in timely fashion and with consistency.

• Verifies that performance
reviews are completed on a timely basis for supervisors and non-management
employees.

Maintaining Finance and Accounting
Goals

• Submits reports in a timely manner, ensuring delivery
deadlines.

• Verifies that profits and losses are documented
accurately

• Achieves and exceeds goals including performance goals,
budget goals, team goals, etc

• Develops specific goals and plans
to prioritize, organize, and accomplish your work.

• Monitors all taxes
that apply, ensuring that taxes are current, collected and/or accrued.

Additional Responsibilities

• Provides
information to supervisors, co-workers, and subordinates by telephone,
in written form, e-mail, or in person.

• Analyzes information
and evaluating results to choose the best solution and solve problems.

•
Interacts with kitchen staff, vendors and Executive Chef.

• Uses existing
computer programs effectively to post invoices, update items and costs.

•
Attends and participates in all pertinent meetings.

• Provide direction
and assistance to other organizational units regarding accounting and budgeting
policies and procedures, and efficient control and utilization of financial
resources.

• Informs and/or updates the executives, the peers and
the subordinates on relevant information in a timely manner.

Managing Discipline Work, Projects, and Policies

• Coordinates and implements accounting work and projects as assigned.

• Coordinates, implements, and follows up on audits for all areas of property
operations.

• Complies with Federal and State laws applying to operations
procedures.

• Generates and provides accurate and timely results in
the form of reports, presentations, etc.

• Analyzes information
and evaluates results to choose the best solution and solve problems.

•
Compiles, codes, categorizes, calculates, tabulates, audits, or verifies
information or data.

• Balances ledgers.

Supporting Property Operations

• Works
with operations teams to develop an operational strategy that is aligned
with the brand’s business strategy and leads its execution.

• Reviews
comment cards, guest satisfaction results and other data to identify areas
of improvement.

• Evaluates if discipline teams are meeting service needs
and provides feedback to teams.

• Participates in walk-throughs
on property to ensure that all areas are well maintained and preventative
maintenance processes are in place.

• Tours building on a regular basis
speaking with employees and guests to understand business needs and assess
operational opportunities.

• Reviews findings from comment cards
and guest satisfaction results with leadership team and ensures appropriate
corrective action is taken.

• Works with team to put sustainable work
processes and systems in place that support the execution of the strategy.

• Reviews reports and financial statements to determine operations
performance against budget.

• Communicates a clear and consistent message
regarding departmental goals to produce desired results.

Managing and Monitoring Activities that Affect the Customer and Guest
Experience

• Provides excellent customer service by
being readily available/approachable for all customers and guests.

•
Takes proactive approaches when dealing with customers and guest concerns.

• Extends professionalism and courtesy to customers and guests at all
times.

• Responds timely to customer service department request.

•
Verifies that all team members meet or exceed all hospitality requirements.

Supporting Profitability

• Supports annual
quality audits.

• Reviews financial statements, sales and activity
reports, and other performance data to measure productivity and goal achievement
and to determine areas needing cost reduction and program improvement.

Supporting Safety Standards and Work Procedures

• Implements property emergency plan.

• Provides a safe working
environment in compliance with Occupational Safety and Health
Administration/MSDS.

• Implements and sustains property accident
prevention programs.

• Follows property-specific recovery plans.

Additional Responsibilities

• Provides
information to supervisors, co-workers, and subordinates by telephone,
in written form, e-mail, or in person.

• Demonstrates self confidence,
energy and enthusiasm.

• Manages group or interpersonal conflict.

• Informs and/or updates the executives, the peers and the subordinates
on relevant information in a timely manner.

• Manages time and possesses
organizational skills.

• Presents ideas, expectations and information
in a concise, organized manner.

• Uses problem solving methodology
for decision making and follow up.

• Makes calls if necessary.