Director of Purchasing

JOB SUMMARY

Manages the purchasing of supplies and products used at a location.
Formulates an approved vendors list encompassing all categories. Purchases
and approves payment of items following the correct procedures that have
been established.

CANDIDATE PROFILE

Education and Experience

• 4-year bachelor's
degree in Finance and Accounting or related major; or a minimum of 4 years’
experience in Purchasing or a related field.

CORE WORK
ACTIVITIES

Managing Work, Projects,
and Policies

• Generates and provides accurate and timely
results in the form of reports, presentations, etc.

• Compiles, codes,
categorizes, calculates, tabulates, audits, or verifies information or data.

• Ensures compliance with all brand established systems and procedures.

• Creates a Purchase Requisition/Purchase Order System for the property
and ensures employees are trained on this system.

• Conducts
inventories.

• Ensures accurate administration of all invoices
and adheres to proper bookkeeping procedures.

• Maintains operations
by developing policies and procedures.

• Ensures compliance with all
applicable laws and regulations.

• Ensures inspection of all deliveries
to verify accuracy and quality of product.

• Ensures compliance with food
handling and sanitation standards.

• Implements and enforces all control
procedures for property goods entering through the purchasing/receiving
areas.

• Ensures staff is properly trained regarding procedures,
sanitation, equipment handling and chemical usage.

• Ensures compliance
with sanitary procedures.

• Maintains inventory controls for proper
levels, dating, rotation, requisitions etc.

Leading
Purchasing Operations

• Supervises operations of Purchasing
Department.

• Utilizes interpersonal and communication skills to lead,
influence, and encourage others; advocates sound financial/business decision
making; demonstrates honesty/integrity; leads by example.

• Ensures
employees understand expectations and parameters.

• Communicates
performance expectations in accordance with job descriptions for each
position.

• Establishes and maintains open, collaborative relationships
with employees and ensures employees do the same within the team.

•
Solicits employee feedback and uses an "open door policy."

• Supports
a departmental orientation program for employees to receive the appropriate new
hiring training to successfully perform their job.

• Reviews employee
satisfaction results to identify and address employee problems or concerns.

• Ensures property policies are administered fairly and consistently.

Demonstrating and Applying Accounting Knowledge

• Demonstrates knowledge of job-relevant issues, products, systems,
and processes.

• Uses computers and computer systems (including hardware
and software) to program, write software, set up functions, enter data,
or process information.

• Uses relevant information and individual
judgment to determine whether events or processes comply with laws, regulations,
or standards.

• Keeps up-to-date technically and applying new knowledge
to your job.

• Demonstrates knowledge of budgets, operating statements
and payroll progress reports as needed to maintain financial management of
the department.

Maintaining Finance and Accounting
Goals

• Submits reports in a timely manner, ensuring delivery
deadlines.

• Ensures profits and losses are documented accurately.

• Achieves and exceeds goals including performance goals, budget goals, team
goals, etc.

• Develops specific goals and plans to prioritize, organize,
and accomplish your work.

• Monitors all taxes that apply, ensuring
that taxes are current, collected and/or accrued.

• Manages to achieve
or exceed budgeted goals.

• Manages department's controllable expenses
to achieve or exceed budgeted goals.

Additional
Responsibilities

• Provides information to supervisors,
co-workers, and subordinates by telephone, in written form, e-mail, or
in person.

• Empowers employees to provide excellent customer
service.

• Keeps departments informed by confirming and clarifying
purchase orders or contracts.

• Analyzes information and evaluates
results to choose the best solution and solve problems.

• Provide
direction and assistance to other organizational units regarding accounting
and budgeting policies and procedures, and efficient control and utilization
of financial resources.

• Informs and/or updates the executives,
the peers and the subordinates on relevant information in a timely manner.