Trainee Executive Secretary

PRIMARY RESPONSIBILITIES • Assist the General Manager in the day-to-day
operation of the hotel as required. • Duties also include handling the calendar
and administration assistance for the Hotel Manager • Schedule and arrange all
appointments for the GM. • Prioritize all telephone calls and in-person external
and internal visitors. • Handle all incoming web-site comments/inquiries. •
Arrange all VIP reservation requests and associated amenities. • Compose
correspondence for the GM, such as welcome letters, guest follow-up letters,
etc. • Assist the GM in his/her public service role by keeping files up-to-date
for the various committees and boards he/she participates on. • Schedule all
department and division heads for regular meetings with the GM. • Support
internal hotel projects, tracking necessary action and updating reports
as progress is made (i.e. Hotel Vision, annual budget, etc.). • Keeps the filing
system up-to-date including all retail files. • Maintain trace file and bring
forward daily items to act on appropriate tasks. • Draft Performance Reviews
for Executive Committee. • Handle all office administration duties such as mail,
phones, photocopying, and office supplies. • Schedule Executive Committee
meetings, take and distribute minutes, and arrange/attend sub-committee meetings
as required. • Prepare payroll on a daily basis for administration staff. • Make
travel arrangements as required. • Assist with and support staff events
as appropriate, such as leadership meetings, executive retreat, staff
receptions, etc. • Assume the duties of the Administrative Assistant of
the Director of Operations in his/her absence. OTHERS • Continuous learning
through own IDP. • Any other duties as may be assigned by the superior.
ACCOUNTABILITIES • Represents Dusit’s brand and its values at all times. We
will establish relationships and foremost and we will deliver an exceptional
guest experience and promote Thai graciousness.

COMPANY’S CULTURE • Communicate and fully embracing the Company’s culture (our
Vision, our Mission and our Values), leads by example and cascade to all your
subordinates. – “Proud to belong and to contribute” CONFIDENTIALITY • Ensure
confidentiality and secure storage of all intellectual property and data bases,
both hard copy and electronic. Adhere to Dust Internet and E-mail policy. Ensure
Hotel, Customer and Staff information or transactions are kept confidential
during or after employment with the company. JOB REQUIREMENTS • Bachelor degree
in any discipline. • Minimum of 2-3 years in secretarial, administrative
experience. Exposure in hotel operation or hospitality business is highly
desirable. • Computer literate and ability to use other office equipments. •
Have excellent English communication skills both in written and spoken. •
Highly-organized, detail-oriented and possess pleasant personality
with excellent communication and interpersonal skills.